Don't just write the bid. Understand everything required to win it.
Eazy RFP AI
Eazy RFP AI is tender and RFP intelligence software. It imports Word, PDF and Excel tenders, structures every section and requirement, extracts eligibility conditions, deadlines, EMD and submission rules, builds a compliance matrix with source-page traceability, drafts responses grounded in an approved content library and checks submission readiness. Its bid digital twin links each requirement to the evidence behind it, so an expired certificate or changed claim shows every affected answer before the bid is sent.
- 01Tender: 300 pages · State highways department · PDF
- 02127 requirements · 19 mandatory · 14 documents required
- 037 risks · 3 eligibility concerns · EMD ₹12,00,000 · due in 11 days
- 04Compliance matrix built · 41 responses drafted from library
Understand the tender before writing
The first hours of a bid decide whether it is worth pursuing. The platform reads the whole document set and surfaces what matters.
Eligibility: turnover, experience, certifications, geography
Deadlines and key dates
EMD, bid security and fees
Technical requirements
Commercial requirements
Penalties and SLAs
Submission mode and rules
Risk and ambiguity
A go/no-go summary is produced within the first hour of import: eligibility concerns, hard deadlines, capital at risk in EMD and penalties, and the documents you do not yet have. Bid managers decide on evidence rather than optimism.
Automatic compliance matrix
Every requirement becomes a row with its source page, whether it is mandatory, the evidence needed, an owner and a status. Nothing is missed because nothing is manual.
| Requirement | Mandatory | Evidence | Owner | Status |
|---|---|---|---|---|
| Minimum 5 years' experience in similar works | Yes | Completion certificates ×3 | Bids lead | Complete |
| ISO 9001 certification | Yes | Certificate (expires Nov 2026) | Quality | At risk |
| Turnover ≥ ₹25 Cr in last 3 years | Yes | Audited statements | Finance | Complete |
| Local office within the state | No | Lease deed | Admin | Pending |
Every row links to the page and clause it came from, so reviewers can verify the interpretation, and every evidence link records expiry. Owners see their rows as tasks; the bid manager sees the whole matrix as a readiness board.
Response intelligence
Drafting is grounded, not generative. Responses are assembled from approved answers, company knowledge, previous bids and evidence, mapped requirement by requirement.
The approved library is source-controlled: when a certificate is renewed or a claim changes, every draft that used it is flagged for review, and outdated answers cannot be reused by accident.
- Approved response library with source control and expiry
- Grounded drafts mapped to requirements and evidence
- Team assignments, SME review and approvals
- Version history and completion tracking
Bid digital twin and evidence graph
A live graph links every requirement to eligibility evidence, certificates, past-project proof, approved claims, response text, owner and final attachment. If one piece becomes invalid, every affected response and submission item turns amber or red before submission.
- Requirement: 5 years' experience
- Company profile
- Certificate
- Project A
- Completion certificate
- Draft answer
- Final attachment
Bid assurance, not just faster writing: one expired proof can invalidate weeks of work, and the twin shows it immediately.
Submission assurance
A final readiness check runs before anything is sent.
Unanswered requirements and missing attachments
Contradictions between responses
Expired or expiring evidence
Incomplete approvals
Formatting and submission-rule compliance
Readiness score with a fix list
Readiness is scored against the tender's own submission rules, including format, signatures, attachment order and portal requirements, and the fix list is assigned to owners with deadlines counting down to submission.
Works with tools you already use
Eazy RFP AI connects to the systems you already run and to the wider Eazyware intelligence layer, so answers, documents, knowledge and metrics can move between products.
We've got answers
Everything you need to know about Eazy RFP AI before early access.
Which tender formats can it read?
Word, PDF and Excel, including scanned public-sector tenders, with sections and requirements structured automatically.
Does it write the whole bid?
It drafts responses grounded in your approved library and evidence, mapped requirement by requirement; your team reviews, edits and approves.
What is a bid digital twin?
A live graph linking each requirement to its evidence, response and attachment, so a change anywhere shows every affected item before submission.
Can it handle Indian public-sector tenders?
Yes. EMD, eligibility formats, GST and turnover requirements and typical state and central tender structures are supported.
How is confidential bid content protected?
Role-based access, audit trails and private deployment options; your content is never used to train models for other customers.
When is it available?
Eazy RFP AI is Live Soon; early-access customers onboard with a live tender.
From 300 pages to a bid you can trust.
Join early access and run your next tender through it.
- No commitment; we reply within two working days
- Onboarding with your own data and documents
- Launch pricing for early-access customers
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